Visitor & Entry Management Module
Every visitor registered, every entry traceable.
Visitor & Entry Management brings the whole visitor flow into one place — from pre-registration and invitation to reception, identity and badge, zone authorization and check-out. It notifies the host instantly and keeps KVKK consent and an audit trail.
Visitor flow with pre-registration, reception, zone authorization and KVKK consent.
Overview
What it does
One visitor record instead of logbooks and scattered sign-in sheets. A visitor is invited in advance and checks in quickly at the kiosk; the host is notified instantly, the visitor only enters authorized zones, and the record is closed on check-out.
Scope
Sub-categories of Visitor & Entry Management
Each sub-category manages a part of this process — all on the same data.
Pre-registration & Invitation
Register visitors in advance, create invitation links and appointments; define the host and purpose up front.
Check-in/out & Identity
Check in quickly via a reception screen or kiosk; verify identity, issue a QR or badge, and record check-out.
Access & Zone Authorization
Set which zones and floors a visitor may enter; integrate with turnstile/door systems, and apply escort or blacklist when needed.
Consent, KVKK & Reporting
Capture NDA/privacy consent and KVKK notice digitally; send instant host notifications and produce visit and occupancy reports.
Roles
Who is it for?
The same data, a different view for each role.
Security / Reception
Handle reception, check-in/out, identity and badge issuance from one screen.
Host / Employee
Invite your visitor in advance; get notified the moment they arrive.
Facility / HR Manager
Track visit data, occupancy and security reports at a glance.
Connection
How a visit is managed
A visit is not a sheet filled in at the door. From invitation to check-out, every step is tracked on the same data.
Pre-registration / Invitation
The visitor is invited.
Check-in & Identity
Check-in at the kiosk.
Zone & Escort
Enters authorized zones.
Check-out & Report
The record is closed and reported.
Capabilities
Key features
Compliance
Compliant with local regulation
Enterprise architecture that processes visitor personal data with KVKK-required explicit consent and notice, and keeps access control and audit trails.
Visitor & Entry Management with Sonia AI
Describe it, Sonia prepares it.
Ask your visitor questions in natural language; Sonia analyzes the records, prepares the list or summary and brings it for your approval — the final decision is always yours.
Frequently Asked Questions
Is visitor data KVKK-compliant?
Explicit consent and notice are captured digitally; data is visible only to authorized roles, retained for a limited period, and every access is written to the audit trail.
Does it integrate with turnstile and door access systems?
Yes. It integrates with access-control systems; a visitor can only pass to the zones and floors they are authorized for.
How is it different from Time & Attendance?
Time & Attendance manages employee attendance; this module manages the visitor and entry flow. Both run on the same data as security and HR.
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