Asset Management Module
Every asset’s location, value and life in one record.
The Asset module unifies fixed-asset cards, depreciation and asset movements on one data model. It tracks the lifecycle from acquisition to disposal and speaks to accounting and maintenance on the same data.
Fixed-asset inventory, lifecycle and depreciation.
Overview
What it does
One truth instead of scattered assignment lists and manual depreciation. The Asset module keeps every item in one record with two sides: the operational side (location, owner, custody, count) and the financial side (fixed asset, depreciation, valuation). It calculates depreciation automatically and reconciles it with accounting.
Scope
Sub-categories of Asset Management
Each sub-category manages a part of this process — all on the same data.
Asset Register & Custody
Register every asset — depreciable or not — with location, owner and status; manage custody, transfer, count and barcode traceability. This is the operational side of the asset.
Fixed Assets & Depreciation
Manage the depreciable subset of registered assets: depreciation, revaluation, net book value and disposal. This is the financial side of the asset and reconciles with accounting.
Roles
Who is it for?
The same data, a different view for each role.
Asset Officer
Manage assignment, transfer and physical count on one screen; track asset location.
Accountant
Auto-post depreciation and revaluation; reconcile the fixed-asset ledger.
Finance Lead
Track net book value and depreciation load live; make investment decisions from data.
Connection
How an asset moves through its lifecycle
An asset is not an isolated card. From acquisition to depreciation, transfer and disposal, every step is recorded and posts to accounting.
Acquisition & Register
The asset card is created.
Depreciation
Value is calculated automatically.
Transfer & Assignment
Location and owner are tracked.
Disposal
Sale/scrap is recorded.
Capabilities
Key features
Compliance
Compliant with local regulation
Depreciation and valuation are computed in line with VUK depreciation rules, TMS 16 / TFRS and revaluation / inflation-adjustment requirements. Every asset movement is kept in the audit trail.
Asset Management with Sonia AI
Describe it, Sonia prepares it.
Describe your asset tasks in natural language; Sonia analyzes the records, prepares the report and brings it for your approval — the final decision is always yours.
Frequently Asked Questions
Which depreciation methods does it support?
It supports common methods such as straight-line and declining balance; method and useful life can be set per asset, and calculation runs automatically.
How does physical count reconcile with records?
Count results via barcode/tag are compared with asset cards; discrepancies and missing items are presented as a report.
Does it work integrated with accounting?
Yes. Depreciation, revaluation and disposal are posted automatically in the Accounting module and reconcile with the fixed-asset ledger.
Are Asset Management and Fixed Assets the same thing?
No, they are complementary. “Asset Register & Custody” is the operational side of all assets (location, owner, count); “Fixed Assets & Depreciation” is their depreciable, financial subset. Both live in the same record.
Does it support revaluation and inflation adjustment?
Yes. Revaluation and inflation adjustment can be computed for fixed assets; results flow automatically into net book value and accounting entries.
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