Procurement Portal Module
Your suppliers confirm orders and report their own shipments and invoices.
The Procurement Portal opens order confirmation, dispatch/shipment notification, invoice and payment tracking, request for quotation (RFQ) and a supplier scorecard to suppliers. The confirmation the supplier gives and the shipment they report run in real time with procurement processes.
Supplier-facing portal for orders, dispatches and invoices.
Overview
What it does
One portal instead of emailed order confirmations, phone calls asking “has it shipped?” and scattered quote collection. The Procurement Portal gives the supplier their own screen: the order they confirm, the dispatch note they report and the quote they submit flow straight into the ERP procurement process.
Scope
Sub-categories of Procurement Portal
Each sub-category manages a part of this process — all on the same data.
Order Confirmation
Suppliers see the orders assigned to them and confirm with a delivery date.
Dispatch & Shipment Notification
Suppliers report their shipment and dispatch note on the portal.
Invoice & Payment Tracking
Suppliers track invoice status and payment schedule from their own screen.
Request for Quotation (RFQ)
Open quote requests to suppliers and collect responses on a single screen.
Supplier Scorecard
Track delivery, quality and responsiveness against defined criteria.
Roles
Who is it for?
The same data, a different view for each role.
Supplier
Confirm orders, report shipments and manage quotes and invoices from your own screen.
Procurement Specialist
Collect quotes on one screen and track confirmations and shipments in real time.
Connection
How a supplier connects to procurement
The portal is not a separate channel. The confirmation given, the dispatch note reported and the quote received are ERP procurement data itself.
Order / RFQ
An order or quote is opened.
Confirm / Quote
The supplier responds.
Dispatch
The shipment is reported.
Invoice / Payment
Invoice and payment are tracked.
Capabilities
Key features
Procurement Portal with Sonia AI
Describe it, Sonia prepares it.
Ask your order, quote and shipment questions in natural language; Sonia analyzes supplier activity on the portal, prepares the summary and brings it for your approval — the final decision is always yours.
Frequently Asked Questions
How does a supplier’s confirmation reach procurement?
The confirmation and delivery date are written directly into the ERP purchase order; they appear instantly on the specialist’s screen with the current status.
How are quotes collected and compared?
The RFQ is opened to suppliers on the portal; incoming quotes are collected on one screen and shown comparatively against defined criteria.
What is the supplier scorecard based on?
The scorecard is built from past performance on defined criteria such as delivery time, quality and responsiveness, giving an objective view for supplier selection.
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See AinosERP on your own processes
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